Salary Certificate in the UAE: Format and How to Ask HR for One

Ready-to-use sample

[Date]

To: HR Department, [Company Name]
Subject: Request for a Salary Certificate

Dear [HR Manager Name],

I am writing to request a salary certificate for [purpose, e.g. a personal loan application].

I have worked with [Company Name] as [Job Title] since [Joining Date], employee number [Employee Number]. The certificate is required by [addressee, e.g. the bank's name] and should ideally be addressed to them by name.

[If needed: The bank has asked for the basic salary and each allowance to be listed separately.]

I would be grateful if it could be issued on company letterhead, signed and stamped, by [date, if you need it by a particular date]. Please let me know if you need anything further from me.

Thank you for your help.

Kind regards,
[Your Full Name]
[Job Title]
[Phone Number] | [Email]

Replace the text in [brackets] with your own details.

Salary certificate format (the letter HR issues)

[Company Letterhead]

[Date]
Ref: [Reference Number]

To: [Bank / Embassy Name, or To Whom It May Concern]

Subject: Salary Certificate — [Employee Full Name]

This is to certify that [Employee Full Name], holder of passport number [Passport Number], has been employed with [Company Name] since [Joining Date] and currently holds the position of [Job Title].

[His/Her] current monthly salary is as follows:

Basic salary: [Amount]
Housing allowance: [Amount]
Transport allowance: [Amount]
Other allowances: [Amount]
Total monthly salary: [Amount]

All amounts are in [currency, e.g. UAE dirhams].

This certificate is issued at the request of the employee for submission to [Bank / Embassy Name], and does not constitute any financial guarantee or liability on the part of [Company Name].

For verification, please contact us on [Company Phone] or [Company Email].

Sincerely,

[Authorised Signatory Name]
[Designation]
[Company Name]
[Company Stamp]

• Printed on company letterhead, with a reference number and the issue date near the top
• Addressed to whoever asked for it — some banks ask for the certificate to be addressed to them by name
• The employee’s full name as it appears on the passport, the job title and the joining date
• The salary the way the recipient wants it: a single total, or the basic salary and each allowance on its own line
• A line saying it was issued at the employee’s request, with no liability on the company
• Signed by an authorised signatory whose name and position are printed under the signature, and stamped — some visa centres ask for exactly that

What to include

• Your full name, job title and employee number
• What the certificate is for: a personal loan, a visa application, renting a home
• The exact name of the bank, embassy or landlord it should be addressed to
• How the salary should be shown — the total only, or the basic salary and allowances listed separately
• A request for company letterhead, a signature and the company stamp, if the recipient needs them
• The date you need it by, if there is one

Which salary certificate do you need?

For a bank — a loan, finance or a new account

Addressed to the bank by name. UAE banks list a salary certificate among the documents for a personal loan, and some ask for it to be addressed to them specifically; banks elsewhere in the Gulf ask for the same letter. Ask the bank whether it wants the salary broken down and how recent the certificate must be, then put both in your request.

For an embassy or a visa application

Addressed to the embassy or consulate. Each visa centre sets its own checklist — Spain’s visa centre in the UAE, for example, asks for the certificate to be signed and to give the signatory’s full name and position. Read the checklist for the country you are applying to before you ask HR.

To whom it may concern — for a landlord or anyone else

A general certificate with no named addressee, for a landlord, an agent or anyone else who asked for proof of income. If they will accept it without their name on it, this is the version to keep a copy of; if not, ask HR for one addressed to them.

Frequently asked questions