Experience Certificate in the UAE: Format and How to Ask HR for One

Ready-to-use sample

[Date]

To: HR Department, [Company Name]
Subject: Request for an Experience Certificate

Dear [HR Manager Name],

I am writing to request an experience certificate for [purpose, e.g. a new job application / a professional licence application].

I [have worked / worked] with [Company Name] as [Job Title] from [Start Date] [to [Last Working Day] / to date], employee number [Employee Number]. The certificate is required by [addressee, e.g. the new employer or the licensing authority].

[If needed: The [authority] has asked for the certificate to state my job duties, department and working hours.]

I would be grateful if it could be issued on company letterhead, signed and stamped. Please let me know if you need anything further from me.

Thank you for your help.

Kind regards,
[Your Full Name]
[Phone Number] | [Email]

Replace the text in [brackets] with your own details.

Experience certificate format (the letter HR issues)

[Company Letterhead]

[Date]
Ref: [Reference Number]

To Whom It May Concern / [Employer, Authority or Embassy Name]

Subject: Experience Certificate — [Employee Full Name]

This is to certify that [Employee Full Name], holder of passport number [Passport Number], was employed with [Company Name] from [Start Date] to [End Date, or "date" if still employed].

During this period [he/she] held the position of [Job Title] in the [Department] department. [His/Her] main responsibilities included:

- [Responsibility 1]
- [Responsibility 2]
- [Responsibility 3]

[Optional, if the recipient requires it: [He/She] worked [number] hours per week.]

This certificate is issued at the request of the employee and does not constitute any financial or other liability on the part of [Company Name].

For verification, please contact us on [Company Phone] or [Company Email].

Sincerely,

[Authorised Signatory Name]
[Designation]
[Company Name]
[Company Stamp]

• Printed on company letterhead, with a reference number and the issue date near the top
• The employee’s full name as it appears on the passport
• Exact start and end dates — or “to date” if the employee is still there
• Each job title held, with the department, and the dates of each if the role changed
• The main duties, if the recipient asks for them
• Signed by an authorised signatory whose name and position are printed under the signature, and stamped, so the recipient can verify it

What to include

• Your full name, job title and employee number
• Your start date, and your last working day if you have left
• What the certificate is for: a new job, a professional licence, an immigration application
• Who it should be addressed to, or “to whom it may concern”
• Any details the recipient needs on it: job duties, department, working hours
• A request for company letterhead, a signature and the company stamp

Which experience certificate do you need?

For a new job — to whom it may concern

The general version: your name, job title, department and dates of service, addressed to whom it may concern so you can give a copy to any employer. If you have held more than one role, ask for each title with its dates.

For a professional licence or registration

Licensing bodies say what they need, and may verify the letter themselves. The Dubai Health Authority, for example, lists experience certificates among the documents it verifies directly with the issuer. Read the body’s checklist first, then ask HR for exactly what it lists.

For an immigration application abroad

Immigration programmes ask for proof of your work history — Canada’s Express Entry, for example, lists a reference or experience letter from an employer as proof of work experience. Each programme decides what the letter must say, so read its document list before you ask HR.

Frequently asked questions